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Office Assistant – Grand Lodge of Michigan

Posted on by Nikki Sparks

Position Summary:

The Office Assistant provides high level, proactive, and support for the Grand Lodge of Michigan’s Director of Corporate Operations as well as the Grand Lodge of Michigan team.

Also performs related duties as required to meet the Mission, Vision, and Values of Michigan Masonic Home. 

Overview of Duties and Responsibilities:

Every effort has been made to identify the essential functions of this position. However, this in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude the position if the work is similar, related, or is an essential function of the position.  The duties and responsibilities are.

  1. Supports the Grand Lodge team with general office duties to include, but not limited to, providing clerical support and obtaining and maintaining supplies as requested.
  2. Assists with supply orders for office areas using appropriate departmental account numbers as appropriate and as directed.
  3. Maintain office filing systems, both electronic and paper.
  4. Prepare and distribute correspondence, reports, and other documents.
  5. Schedule meetings, appointments, and conference room reservations.
  6. Responsible for accurately scanning documents for several departments into appropriate databases ensuring accuracy and legibility.
  7. Responsible for document destruction per policy after appropriate document scanning has occurred.
  8. Answering and directing calls utilizing the multi-line telephone system.
  9. Assists with mail delivery as assigned.
  10. Support special projects and departmental initiatives as needed.
  11. Maintains professionalism and confidentiality when handling sensitive information.
  12. Research genealogy requests for Masonic family history.
  13. Assists in supplying information for the weekly Masonic Newsletter
  14. Process award requests for Masonic members and updates record keeping as appropriate.
  15. Other duties as assigned.

Requirements:

  1. High School Diploma required, associate degree or higher, preferred.
  2. Previous office experience, preferred.
  3. Knowledge of Microsoft Office Suites, preferred.

Job Category: Outreach & Member Services
Job Type: 8 Hour Shifts
Job Location: Alma Michigan

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General Information

Michigan Masonic Home

Employment History

Current or Most Recent Employer

2nd Previous Employer

3rd Previous Employer

Education and Training

High School

College / University

Trade / Other School

References

List names and telephone numbers of three business/work references who are not related to you and are not previous supervisors. If not applicable, list three school or personal references who are not related to you.

1st Reference

2nd Reference

3rd Reference

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Applicant's Statement

I certify that all information I have provided in order to apply for and secure work with this employer is true, complete and correct.

I expressly authorize, without reservation, the employer, its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, public agencies, licensing authorities and educational institutions and to otherwise verify the accuracy of all information provided by me in this application, resumé or job interview. I hereby waive any and all rights and claims I may have regarding the employer, its agents, employees or representatives, for seeking, gathering and using truthful and non-defamatory information, in a lawful manner, in the employment process and all other persons, corporations or organizations for furnishing such information about me.

I understand that this employer does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or eliminating any applicant from consideration for employment on any basis prohibited by applicable local, state or federal law.

I understand that this application remains current for only 30 days. At the conclusion of that time, if I have not heard from the employer and still wish to be considered for employment, it will be necessary for me to reapply and fill out a new application.

If I am hired, I understand that I am free to resign at any time, with or without cause and with or without prior notice, and the employer reserves the same right to terminate my employment at any time, with or without cause and with or without prior notice, except as may be required by law. This application does not constitute an agreement or contract for employment for any specified period or definite duration. I understand that no supervisor or representative of the employer is authorized to make any assurances to the contrary and that no implied oral or written agreements contrary to the foregoing express language are valid unless they are in writing and signed by the employers president.

I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard.

This Company does not tolerate unlawful discrimination in its employment practices. No question on this application is used for the purpose of limiting or excluding an applicant from consideration for employment on the basis of his or her sex, race, color, religion, national origin, citizenship, age, disability, or any other protected status under applicable federal, state, or local law. This Company likewise does not tolerate harassment based on sex, race, color, religion, national origin, citizenship, age, disability or any other protected status. The Company takes all complaints of harassment seriously and all complaints will be investigated promptly and thoroughly.

I understand that any information provided by me that is found to be false, incomplete or misrepresented in any respect, will be sufficient cause to (i) eliminate me from further consideration for employment, or (ii) may result in my immediate discharge from the employers service, whenever it is discovered.

DO NOT SIGN UNTIL YOU HAVE READ THE ABOVE APPLICANT STATEMENT.